You may encounter unfamiliar industry- or data-specific terminology throughout our reports. The glossary terms and definitions below are provided to add clarity and context to your experience. Filter alphabetically below to find the term you are looking for.


A FICE code in this field represents the higher education institution from which the student transferred. The CBM001 data summary category ‘First-Time Students’ is based on this field. The FICE code is entered only the first semester that the student is reported after the student transfers. A first-time-entering student is coded with ‘000001’.

Full-Time Student

In determining financial aid and graduation rates, an undergraduate student enrolled in 12 or more semester credit hours in a long semester is considered full time. An academic graduate student (master’s, doctoral, or first-professional) enrolled for 9 or more semester credit hours in a long term or students involved in thesis or dissertation preparation are considered full time by the institution. A first-professional medical or dental student's full-time status is based on institutional definition. A two-year college continuing education student enrolled for 24 or more contact hours a week during a quarter is considered full time.


The gender of a student or faculty member. An ‘M’ denotes male and an ‘F’ denotes female.

Graduation Rate

The percentage of a given college-entering cohort of degree-seeking students who graduate in a specific period of time, normally six years. For purposes of the “Baccalaureate Graduation Rates – First-Time-Entering Undergraduates” and “Baccalaureate Graduation Rates – First-Time-Entering Freshmen,” the cohort consists of fall first-time, full-time undergraduates (or freshmen) plus summer first-time students who continue in the fall and are full time in the fall. The summer students need not be full time in the summer. They are evaluated for full-time status based on their fall enrollment. For two-year institutions, it is the students who graduate with an associate degree or certificate within three years. For four-year institutions, it is the students who graduate with a baccalaureate degree within six years.

Higher Ed Loan Management Net

The Online Reporting feature within the HelmNet portal provides institutions a secure method to run and export real-time data for the College Access Loan (CAL), Texas Armed Services Scholarship Program (TASSP), and B-on-Time (BOT) programs. It’s an origination system of a loan. Administrators can access program summaries as well as borrower-specific details from application to final disbursement. The data submitted thru HelmNet will be transferred to the HELMS application (DB).

Higher Ed Loan Management System

The application which contains the borrower and cosigner loan information. This is the application that is providing the extracts to accounting team (MIP) and USAS. It also serves as the central DB for the loan information of a student. A nightly batch updates the up-to-date loan statement with the transaction information provided by the THECB Cash Receipt System and other external teams.


An ethnic origin of a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

In-State Tuition

The tuition charged by institutions to those students who meet the state’s or institution’s residency requirements.

Integrated Postsecondary Education Date System

The education data collection program used by the U. S. Department of Education National Center for Education Statistics (NCES). It is a single, comprehensive data collection system developed to encompass all institutions and organizations whose primary purpose is to provide postsecondary education.


International denotes a person who is not a citizen or permanent resident of the United States and who is in this country on a temporary basis and does not have the right to remain indefinitely. May also be referred to as non-resident alien.